If you’re been working in the corporate world, then you
probably know what a verbal warning is. But for those who don’t, it is a warning
given by an employer or the higher ups to tell the employee that they are not doing
their job well.
But a verbal warning shouldn’t be taken negatively. Instead,
an employee should see this as a stepping stone to improve their performance
inside the workplace. Those who have taken it too seriously will probably be
discouraged and eventually become a disgruntled employee, which is something
that you want to avoid.
Employees that are being too tardy at work will be given an
informal verbal warning. The best thing you can do about this is to approach the
employee and assess the problem personally. Ask him/her if there’s any problem
they might be experiencing, hence their tardiness at work. Find ways to help
them fix the problem if there is any.
Always make the employee feel that they are valuable, not
slaves just like in the days back then. Build a relationship to them and avoid
acting like a jerk boss just like in the movies. Give them time to improve
their performance because if not, this is the time where you’re going to give
them a “Formal Verbal Written Warning” which we are going to tackle below.
Formal Verbal Written
A formal verbal written warning is given if an employee’s
behavior has still not changed. This is where the “Progressive Disciplinary
Process” begins which is going to reflect in their paper. This type of warning
is given after the “Informal Verbal Warning” and may include a few factors that
needs to be included such as the expectations of the company and how they are
You need to convince the employee to sign this kind of paper
though. It is also required that they will provide a written response as well.
If they refuse, you can report this to another manager and have them take
action. Better yet, force this copy into the employee’s personnel file if they
still refuse to sign the paper.
What Happens if This
Warning Goes into the Employee’s File?
First, let’s talk about the “Informal Verbal Warning”. This
warning is only used for future reference in case their tardiness continues on
for the followings days or weeks. As an employer, you can keep this in a
separate file so that you can attach it in the “Formal Verbal Written Warning”
that goes into the employee’s file.
Keep in mind that before filing a formal verbal written
warning, it’s better to assess the situation first about their behavior. As
mentioned earlier, it’s best to have a personal talk with them and be
approachable. Do your best to be the boss they look up to for a healthier and